2025 Georgia Conference on Children’s Literature, March 21, 2025 ~ Exhibitor

56th Annual Georgia Conference on Children’s Literature

Dates: March 21, 2025

Schedule: Registration starts at 7:30 a.m., sessions begin at 8:30 a.m.

Location: UGA Hotel and Conference Center, 1197 S. Lumpkin Street, Athens, GA

Cost to Exhibit: $550
Exhibitors at the Georgia Conference on Children's Literature have the opportunity to meet educators, media specialists, faculty and children's literature enthusiasts from across Georgia and beyond. Exhibits are open Friday from 8-5. Exhibitors will be recognized with a special acknowledgement in the printed program and online.

Description: The Georgia Conference on Children’s Literature draws hundreds of teachers, school media specialists, public librarians, authors, illustrators, and children’s literature scholars from the Southeast and beyond. Join us for the 56th Georgia Conference, where we will surely have an exciting line-up of keynote speakers, workshop sessions, and a diverse offering of break-out sessions. Additionally, the winners of the 2025 Georgia Children’s Book Award will be announced!

Exhibitor Information

Each 5x8 exhibit booth includes the following amenities:

• Black and silver pipe & drape backdrop and sides
• One 3' x 6' draped and skirted table
• Two chairs
• One sign displaying on the backdrop
• One nametag per paid representative
• Company name and logo included in the printed program.

You may set up your booth on Thursday, March 20, 2025 at 3:00 PM. Registration will be on Friday, March 21st beginning at 7:30 AM in the Pecan Tree Galleria. Please plan to dismantle your booth by 7:00 p.m.

Exhibit Guidelines

All vendors, exhibits, and displays must be directly related to and supportive of the Children’s Literature Conference, appropriate to the overall mission of the Georgia Center, and compliant with the University of Georgia Solicitation Policy.

Organizers may advertise and sell products or services in the exhibit area to participants attending the meeting. The Georgia Center reserves the right to refuse space to any organization or activity that fails to meet the guidelines of the University of Georgia Solicitation Policy. Companies and programs in direct competition with the Georgia Center or the University of Georgia will not be accepted for exhibiting.

Any activity involving an open flame or heat is prohibited.

The rights to all food and beverage concessions are reserved by the Georgia Center. All food and beverage served at the Georgia Center must be purchased from the Georgia Center (with the exception of food and beverage in private hotel rooms and suites).

Unloading Your Exhibit

Please unload your exhibit at the Georgia Center’s Lumpkin Street entrance (Green Street) which faces the South Campus Parking Deck. Use of the Georgia Center’s front entrance circle for exhibit loading/unloading is not allowed.

Receiving, Storage, and Shipping

Shipping, handling costs, and post-event material handling, including shipping of vendor materials, will be charged to the Exhibitor at the following rates: • $25 per each box under 100 pounds • $50 per 100 pounds for each box over 100 pounds Please ship so that items arrive no earlier than two business days (Monday - Friday) prior to the event.

Logo for Printed Program

Exhibitors and sponsors should submit their logo to be included in the printed conference program by March 1, 2025. Please submit a high resolution image (at least 300 dpi) to Melanie Baer at mbaer@uga.edu. Logos received after this date will not be included in the program.

Hotel Reservations: A block of hotel rooms is being held at the UGA Hotel and Conference Center. The hotel rate is $119 per night for a room with one queen or two double beds. The deadline to make a hotel reservation with the group block is February 20, 2025. To make a reservation, call the Georgia Center directly at 800-884-1381 or 706-542-2134 or register online at reservations.hotel.uga.edu. Please use group reservation number 6242 when making the reservation.

Registration & Cancellation Deadline: March 1, 2025

Cancellation and Refund Policy: All cancellations must be submitted via email to mbaer@uga.edu before the cancellation deadline in order to receive a full refund. Cancellations after the cancellation deadline are non-refundable. If cancellation is not made by the deadline, and you are not able to attend, you or your organization is still liable for payment.

Registration Transfer: If you have registered for an event but cannot attend, you may transfer your registration to another person. Simply email 48 hours before the event to mbaer@uga.edu with the registration information of the person who will attend.

Payment Information

Paying by check: If you choose to pay by check by submitting a purchase order, the amount due will adjust to $0.00 because you haven't actually paid anything yet. We will send an official invoice by email showing the amount due and the address to mail payment so that you can submit for payment. Checks should be made payable to “UGA”.

Paying by UGA General Ledger Journal Entry: If you are a UGA faculty or staff member and are paying by departmental journal entry, the amount due will adjust to $0.00 because you haven't actually paid anything yet. Please enter the name, phone number and email address of the person responsible for the funds (chartstring) you are using to pay for the registration fee so we can work with them to make the journal entry. Registration will not be confirmed until we have this information.

Invoice procedure for everyone paying by check/PO or UGA Journal Entry: Invoices will be sent a few days after the registration is confirmed. When you successfully complete the registration process, you will receive two emails from Melanie Baer (mbaer@uga.edu). One to let you know the registration has been received and a second when it is confirmed. A few days later, you will receive an email from Julie Davis (julidavi@uga.edu) including a copy of the official invoice and the payment address. Please don’t remit payment until you receive the email from Julie Davis as sometimes checks are sent to the wrong UGA office by mistake. This process often takes up to 5 business days to complete.

Paying by credit card: Credit cards sometimes aren’t processed until a few days after you submit the registration in Marketplace. Please make sure the card number is correct, the billing zip code matches the billing address for the card and the card isn’t expired, or expiring in the next few days. If the credit card doesn’t go through for some reason, you will have to re-submit the registration.